Admin & HR Executive
Job Responsibilities :
- Manage and route phone calls appropriately
- Process and report on office expenses
- Maintain physical and digital employee records
- Schedule in-house and external meetings
- Distribute incoming mail
- Manage and order office supplies
- Make travel arrangements
- Organize company documents into updated filing systems
- Address employees’ and clients’ queries (via email, phone or in-person)
- Prepare presentations, spreadsheets and reports
- Update office policies as needed
- Coordinate project management activities, resources, equipment and information
- Break projects into doable actions and set timeframes
- Liaise with clients to identify and define requirements, scope and objectives
- Assign tasks to internal teams and assist with schedule management
- Make sure that clients’ needs are met as projects evolve
- Help prepare budgets
- Analyze risks and opportunities
- Oversee project procurement management
- Monitor project progress and handle any issues that arise
- Act as the point of contact and communicate project status to all participants
- Work with the Project Manager to eliminate blockers
- Use tools to monitor working hours, plans and expenditures
- Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
- Create and maintain comprehensive project documentation, plans and reports
- Ensure standards and requirements are met through conducting quality assurance tests
Requirements:
- Diploma and/or Degree holder; or able to demonstrate the right level of admin/hr duties
- Solid organizational skills, including multitasking and time-management
- Knowledge of Microsoft Project and Microsoft Planner
- Familiarity with risk management and quality assurance control
- Self-motivated and with excellent communication skills are required
Candidates need to put the following information in the CV/Resume:
- Work experience and responsibilities
- Current and expected salary
- Reason for leaving
- Date of availability
- Education background and training
Please be inform that only shortlisted candidate will be notified